When I update the fields document-wide (Ctrl + A, then F9) in a Word document that has a table of contents, a dialog appears asking if I want to update page numbers only, or update the entire table. I never want to update page numbers only if the document headings have changed, nor will I ever.
(Apparently this is given as an option in case someone has manually changed an automatically generated ToC, which is almost always a really bad idea.)
Unfortunately, "Update page numbers only" is the default selection in the dialog, which means that I have to select the other option every time. I update the fields all the time when I'm working in a document that has figures and cross-references, so this is an annoying extra step I'd really like to get rid of.
Is there any way to tell Word to stop asking me this stupid unnecessary question?
Best Answer
You can try using macros. Record a macro only for the "Update entire table" option (you can assign the macro to a button and save it in the Quick Access Toolbar)
Update: How to record a macro (assuming you already have the TOC added in the document)
You must have the Developer tab displayed in the ribbon (if not go to Word Options select the Popular tab and tick the Show Developer tab in the Ribbon)
Select Record Macro, type a name for the macro and assign it to a button:
The Customize tab in Word Option should pop up and you can add your macro button to Quick Access Ribbon:
Now open the References tab, click the Update table option and select Update entire table, and then press OK. You can stop the recording - go back to Developer tab press the Stop Recording button:
Now, every time you want to update the entire table of content just press the button from the Quick Access Toolbar.