Outlook – Setting up two Automatic Replies, or using two different reply-rules in Outlook 2010

microsoft-outlook-2010

I have emails for two addresses coming into my inbox (emails to both addresses show as coming to my name).

I would like to have two different Automatic Replies sent – one for emails sent to me and one for emails that were actually sent to the other address (that of my boss).

Outlook 2010 only seems to have the capability to set one Automatic Reply, so I set this with the reply I wanted to go to my boss' emails. I then set a rule saying that emails sent to my specific email address should have a different reply, using a template I set up.

The rule doesn't seem to be kicking in, however. Can anyone shed any light?

Best Answer

All Email Accounts will Auto Reply from outlooks default sent folder. You need to Change sent setting from each email to send from the email account it self instead of the default sent folder. Then you can save 2 auto replies for each email account. Just make two different templates and save them with obvious names. Then Apply that rule to that email account.

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Outlook automatic reply that retains body text of the incoming message

The article Copy body of email to Auto-reply in Outlook 2007 suggests the following script as solution:

Sub AutoReply(Item As Outlook.MailItem)
    Dim olkReply As Outlook.MailItem
    Set olkReply = Item.Reply
    With olkReply
        'Change the subject on the next line as desired'
        .Subject = "Your Subject Goes Here"
        'Change the body as desired'
        .HTMLBody = "Your reply text goes here.<bt><br>" & olkReply.HTMLBody
        .Send
    End With
    Set olkReply = Nothing
End Sub

_{Remark: Since I posted this link, Experts Exchange has changed its business model
and has become much less accessible. The code is however duplicated above,
even if the link is unusable.}

Outlook 2010: permanently change all reply-to’s for an outlook profile

If you also have to use Outlook, for me it worked with a small VBA macro:

In Outlook open your Visual Basic Editor (+ or Extras → Macro → Visual Basic Editor)
I did this in german, so the names may vary a bit: In Project1 (VbaProject.OTM) open Microsoft Office Outlook Objects → ThisOutlookSession

Enter the following Code:

Private Sub Application_ItemSend(ByVal Item As Object, Cancel As Boolean)

'add reply-To address
Item.ReplyRecipients.Add "office@example.com"
Item.ReplyRecipients.ResolveAll   
End Sub

Best Answer

Related Solutions

Outlook automatic reply that retains body text of the incoming message

Outlook 2010: permanently change all reply-to’s for an outlook profile

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