Outlook – How to create a rule for a contact group/distribution list in order to move emails to a certain folder for Outlook 2013


I created a rule for a contact group/distribution list in order to move emails to a certain folder. It works without any problems. Let's call this group 'distgroup'.

However, for some emails that comes to the group email(distgroup), 'To' and 'From' fields are same as 'From'. Normally 'To' field is supposed to be 'distrgroup'.

Because of this, when I cannot run the same rule for this type of emails since group email address is not written in either 'To' or 'From'. It doesn't move that emails to my certain folder.

Is there any solutions about it?


Received: from cluster08.natrohost.com (xxx) by
xxxxx (xxx) with Microsoft SMTP Server id
xxxx; Fri, 25 Oct 2013 10:28:27 +0300 Received: with MailEnable
Postoffice Connector; Fri, 25 Oct 2013 10:29:33 +0300 Received: from
liste.tubitak.gov.tr ([xxx9]) by natrohost.com with MailEnable ESMTP;
Fri, 25 Oct 2013 10:29:27 +0300 Received: from listeler.tubitak.gov.tr
(localhost []) by liste.tubitak.gov.tr (Postfix) with ESMTP
id 5BD2E802E31; Fri, 25 Oct 2013 10:27:02 +0300 (EEST) X-Original-To:
teydeb.duyuru@liste.tubitak.gov.tr Delivered-To:
teydeb.duyuru@liste.tubitak.gov.tr Received: from sg02.tubitak.gov.tr
(mta.tubitak.gov.tr []) by liste.tubitak.gov.tr
(Postfix) with ESMTP id 71D82802E30 for
; Fri, 25 Oct 2013 10:18:12 +0300
(EEST) Received: (surgate 55085 invoked by uid 1001); 25 Oct 2013
07:18:12 -0000 Received: from unknown (HELO mta01.tubitak.gov.tr)
(xxx) by 0 with SMTP; 25 Oct 2013 07:18:11 -0000 Received: from
localhost (localhost [])by mta01.tubitak.gov.tr (Postfix)
with ESMTP id 663A032070Afor ;
Fri, 25 Oct 2013 10:18:11 +0300 (EEST) X-Virus-Scanned: amavisd-new
at mta01.tubitak.gov.tr Received: from mta01.tubitak.gov.tr
([])by localhost (mta01.tubitak.gov.tr [])
(amavisd-new, port 10026)with ESMTP id JHLc51rvBzb3
for ; Fri, 25 Oct 2013 10:18:11
+0300 (EEST) Received: from mail02.tubitak.gov.tr (mail02.tubitak.gov.tr [])by mta01.tubitak.gov.tr
(Postfix) with ESMTP id BE81F320705for
; Fri, 25 Oct 2013 10:18:10 +0300
(EEST) Date: Fri, 25 Oct 2013 10:18:10 +0300 From: TEYDEB Duyuru
To: teydeb duyuru
MIME-Version: 1.0 Content-Type: multipart/mixed;
X-Originating-IP: [xxx] X-Mailer: Zimbra 8.0.0_GA_5434
(ZimbraWebClient – FF24 (Win)/8.0.0_GA_5434) Thread-Topic: firma
=?utf-8?Q?ba=C5=9Far=C4=B1_puan=C4=B1_-_ileti=C5=9Fim?= bilgisi Thread-Index: ee2kjcbAgV1nReKghS9jOkg9b6ioV5D6CcE2W3p0Yh1e4CN3NO5jM6Zx
X-SMTP-Filter: SurGATE SMTP Filter EngineRelease 4.0 ($Revision: 523
$) X-SurGATE-Result: Clean (Content eval: 0.00 points)
X-SurGATE-Reason: WHITELIST match: teydeb.duyuru@tubitak.gov.tr
[pattern: @tubitak.gov.tr$] X-Mailman-Approved-At: Fri, 25 Oct 2013
10:27:00 +0300 Subject: [Teydeb.duyuru]
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Precedence: list Reply-To: List-Id:

http://mail.liste.tubitak.gov.tr/pipermail/teydeb.duyuru/ List-Post:


Sender: Errors-To:
teydeb.duyuru-bounces@liste.tubitak.gov.tr Received-SPF: pass
(natrohost.com: domain of liste.tubitak.gov.tr designates xxx as
permitted sender) client-ip=xxxx X-Envelope-Sender:
teydeb.duyuru-bounces@liste.tubitak.gov.tr X-ME-Bayesian: 40.000000
Return-Path: teydeb.duyuru-bounces@liste.tubitak.gov.tr
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DR, OOF, AutoReply

I have an idea to resolve this but ı am not sure how I can do it.
If somehow I can set a rule such as if my name is not in To field and CC Field, move the mails to the specific folder.

This may be the solution. But I don't know if this is possible.

Best Answer

Although I still think the best to do is to use the List-Unsubscribe header, as your last idea describe you could use the except rule.

On the Rules Wizard, select Move messages from someone to a folder and click Next:

enter image description here

On the conditions, unselect "from people or public group", click Next and Yes on the pop-up question:

enter image description here

On actions, specify the destination folder, and select Next:

enter image description here

Now you select the exception and click Next:

enter image description here

Save your new rule, click Finish:

enter image description here

Your final rule would look like:

Apply this rule after the message arrives
move it to MyFolder folder
except where my name is not in the To box
stop processing more rules
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