Outlook – How to change the default follow-up time for outlook 2010

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I want to set the default follow up time to 6:30 am (tagging items to alert before my work day starts at 7 am)

I am scheduling emails to alert me, by using the "follow up" & "add reminder" buttons on Outlook 2010. After searching the web, I found that it defaults to one hour before the end of your work day.

There is some suggestions that changing the default time for "tasks" (second screen shot") may have an impact, but even after setting this, closing and re-opening outlook I am still getting the 2:30 default time.

Follow up pop-up

Task customize

Best Answer

Here is what I found for you.

You need to change your quick click default to anything except Today and the reminder will default to the start of your workday. Right click on the flag column and choose Set Quick Click to change it.

So, to set the reminder to 30 minutes before your workday starts, you will need to adjust your calendar work hours.

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You may find this source article very helpful; Understanding the Flag for Follow Up Reminder Time.

Related Solutions

Outlook 2010 does not use the local pst file to send/receive mail

To set the default delivery location for an Exchange account to a PST file in Outlook 2007 or 2010, you must start with changing your default storage location to PST file, just as in Outlook 2003:

Outlook 2010
File-> Account Settings-> Account Settings…-> tab Data Files

Accept the warning about changing the default Outlook Data File and restart Outlook. (You probably did this step already.)

You are not done yet!

Once you’ve restarted Outlook, go back to your account settings but this time select the E-mail tab. Here, select your Exchange account and press the "Change Folder" button at the bottom. Accept the warning and select the root folder of the PST file as the new storage location.

Restart Outlook again to complete the process.

http://www.msoutlook.info/question/591

Outlook – How to Change Default Email Delay for ‘Do Not Deliver Before’ Feature

Inspired by Mike Hudson, I wrote the following VBA code for you:

Private Sub Application_ItemSend(ByVal Item As Object, Cancel As Boolean)
    Const morningTime As String = "06:30:00"
    Const eveningTime As String = "19:00:00"

    Dim mi As Outlook.MailItem
    Dim dow As Integer
    Dim time As String
    Dim itIsLate As Boolean

    On Error GoTo ErrorHandler

    Set mi = Item

    dow = Weekday(Date, vbMonday)
    time = Format(Now, "HH:NN:SS")
    itIsLate = (StrComp(time, eveningTime) > 0)

    If (dow = vbSaturday) Or (dow = vbSunday) Or _
        ((dow = vbFriday) And itIsLate) Then
        '  Weekend! Delay until Monday morning
        mi.DeferredDeliveryTime = (Date + (vbSunday - dow + 1)) _
                                & " " & morningTime
    ElseIf itIsLate Then
        '  in the evening, delay until next morning
        mi.DeferredDeliveryTime = (Date + 1) & " " & morningTime
    End If
Exit Sub

ErrorHandler:
    MsgBox "Application_ItemSend: " & Err.Description
End Sub

The subroutine is called whenever you send a mail. During weekends, delivery is delayed until Monday morning. If the time is after "evening time", delivery is delayed until next morning. Please do some testing before actually using this macro!

Best Answer

Related Solutions

Outlook 2010 does not use the local pst file to send/receive mail

Outlook – How to Change Default Email Delay for ‘Do Not Deliver Before’ Feature

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