Outlook – How to add someone to a scheduled Outlook meeting without sending that update to everyone else

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I have scheduled a recurring Outlook meeting that everyone has already accepted. Now I need to include one more person, and I'd like to send her the invitation "officially" so that it appears on her calendar. But I don't want the attendees who have already accepted the meeting to receive the invitation again and think it's something they need to respond to.

Best Answer

This worked for me in the Outlook versions 2010 & 2016, as well as Office 365 Mail

I was able to invite an additional attendee as the organizer of the meeting as follows:

  1. Open up the Meeting from your calendar
  2. In the To: field add in the new attendee (I'm sure you could add them to the CC field as well)
  3. Click on the button Send Update (For Office 365 just click on Send)
  4. A dialog box appears where you have the choice to send to only the added attendee(s) or to everybody as shown in the following screenshot:

enter image description here

For Office 365 the dialog box will look as follows:

enter image description here

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