I am a college student, and I use outlook 2010 for my primary email, however, my school uses a gmail account for our college email. This account isn't even truly gmail, it's a google application for email and so I am having trouble adding my college email to outlook. Does anyone know what the incoming mail server would be for this? I'm truly stumped…
Outlook – Accessing google apps email on outlook 2010
imapmicrosoft-outlook-2010
Related Solutions
The issue is that Outlook need someplace to store the local items, such as your Tasks, your Calendars, Notes, etc. With IMAP mail servers, your mail lives on the IMAP server, and it can have it's own folder structure aside from the local folder structure. This is why you see both 'trees'. When you use Outlook with POP3 mail servers, POP3 functions differently; the mail is downloaded from the POP3 server and then stored in your local mail folders (and then usually deleted from the POP3 server). So you only ever see one 'tree'.
You mention that with Exchange you don't see the 'Outlook Data File', that's because Outlook works with the exchange server directly, and the Exchange server is your 'Outlook Data File'. That is, the Exchange server is the storage location for all our email, tasks, notes, calendar, etc. If you then add an IMAP account, you should see both the Exchange Mailbox and the IMAP folder structure similarly.
To answer your questions directly: I'm not sure if you can set whether various panes are hidden or shown by default; you might be able to accomplish this via Group Policies but I'm not sure. I suspect you would need to go to the individual machines and just do these things and then it will remember how you have things arranged. You can however remove the Data File version of 'Inbox' and other folders from the favorites and instead add the IMAP versions (they will look different though).
Regarding the Junk-Mail settings, there's a difference when you're using Exchange server. Exchange server itself is [generally] capable of handling junk mail, and it can scan and move mail into the junk mail folder without the intervention of Outlook. This is different than an IMAP server, again keeping in mind that your mail lives on the IMAP server, Outlook is not actively monitoring incoming mail for you. Instead, when you connect to the IMAP server, the IMAP server tells Outlook what mail is there waiting to be read. For the most part you would need to have some server side junk mail filtering going on to effectively deal with the junk.
I hope that helps, even though its probably not the answers you wanted.
The following VBA macro leaves only 1 message per Jira issue in your Inbox. It also deletes messages about Resolved/Closed issues, since I don't need to look at these
' Tools>References: Microsoft VBScript Regular Expressions 5.5, Microsoft Scripting Runtime
Sub RemoveDuplicateJiraKeys()
Dim i As Object
Dim re As New RegExp
Dim m As MatchCollection
Dim d As New Dictionary
Dim act As String ' Commented, Resolved, Updated...
Dim key As String ' e.g. RS-123
re.Pattern = "\[JIRA\] (.*?): \((.*?)\)"
For Each i In Session.GetDefaultFolder(olFolderInbox).Items
' luckily the items come in chronological order
Set m = re.Execute(i.Subject)
If m.Count >= 1 Then
act = m(0).SubMatches(0)
key = m(0).SubMatches(1)
If d.Exists(key) Then d(key).Delete: d.Remove (key) ' same Jira key but older
If act = "Resolved" Or act = "Closed" Then i.Delete Else d.Add key, i
End If
Next i
End Sub
Best Answer
See this question:
How do I sync Gmail with Outlook 2010?
Unfortunately, there as some issues with Outlook 2010 and the Google Apps Sync tool. Hopefully they get that resolved soon (I'm also a Google Apps for EDU and Outlook 2010 user), but in the meantime you'll have to use the imap solution. Instructions for imap with Gmail can be found here:
http://mail.google.com/support/bin/answer.py?answer=77689
Those instructions are for Outlook 2007, but this at least is still pretty much the same for Outlook 2010.
To summarize the key points:
imap.gmail.com
on port 993 with SSL encryptionsmtp.gmail.com
on port 587 with TLS encryptionNote that when you first tell it to use encryption on a server, it will set the default port for you. So if you enter the port first, make sure it didn't over-write your port selection.
Update
The Google Apps Sync tool now support Outlook 2010. If you have Google Apps Premier or Google Apps for Education, you can get it here:
https://tools.google.com/dlpage/gappssync