Microsoft Word 2010 – How to Apply Conditional Formatting

You can use the AutoCorrect feature of MS Word to do this. Use the following steps:

1. Type your text "Spiffy Product 3.0"
2. Format your text the way you want it to be
3. Highlight the text
4. Go to Options -> Proofing -> AutoCorrect
5. In the AutoCorrect dialog box, type the phrase you want replaced "My Spiffy Product 3.0" (or feel free to shorten to SP3, or something similary quick to type)
6. Make sure the "With Formatted Text" radio button is selected.
7. Click okay to accept the changes.

From now on, whenever you type the text you entered, it will automatically convert to your formatted text. And, when you upgrade to Spiffy Product 4.0, it's easy to add this to AutoCorrect as well.

Also, if you have documents that aren't already properly formatted yet, you can use the find/replace function with similar formatted text option to pick up old entries.

Using If..Then..Else is the right start as it inserts an IF field into the document which is what you need, however the dialog which comes up isn't powerful enough to do this kind of thing so you will need to edit the IF fields manually in the document.

What you will need to have is IF fields which compare the value of the field and will display the field with desired color for the appropriate value. Don't forget the MERGEFORMAT switch so that this color is passed on to the merged text.