Word – Merging citations in MS Word 2007

citationsmicrosoft word

In MS Word 2007, when I add three citations in a document, it shows up as

[1,2,3]

Is there any way to merge it so that it shows up like shown below?

[1-3]

Best Answer

I figured out a work-around. Just select the text of the related citation numbers and bookmark it, and then cross-reference that bookmark,

where the bookmark is done by: alt+i+k (Autohotkey code: Send !ik)

and the cross-reference is done by: alt+n+r (Autohotkey code: Send !nr) then go to the "Bookmark" reference type.

For instance my automatically-generated bibliography shows something like this:

[1] Citation 1
[2] Citation 2
[3] Citation 3

I select the text 1 within [1] and name the bookmark as "Citation_1_merge", and then select the text 3 within [3] and name the bookmark as "Citation_3_merge". Then in the crossreference I insert the bookmarked entries to get 1 and 3, with the "[", "-", and "]" typed in manually to get the result of

[1-3]

NOTE / CAVEAT: This method works best when you bookmark static text, i.e.: citations are finalized in the document. Otherwise, doing a ctrl+a -> f9 update will eliminate these bookmarks.

Related Solutions

MS Word 2007 – How to Merge Documents and Start Each on a New Page

There is a newpage feature in MS-Word. Here you can find more on office 2003 http://office.microsoft.com/en-us/word-help/insert-a-manual-page-break-HP005189549.aspx For the other Office versions read the links below:

Office 2007 Office 2010

If you want to read up on MS Office Document structure read take a look at this link: http://office.microsoft.com/en-us/word-help/CH006082987.aspx

EDIT:

Use this Macro, it will throw an error, if you have no open document:

Sub OpenMultipleFiles()
Dim fDialog As FileDialog

Set fDialog = Application.FileDialog(msoFileDialogFilePicker)
With fDialog
.AllowMultiSelect = True
.InitialView = msoFileDialogViewList
If .Show <> -1 Then
MsgBox "Cancelled By User", , "Cancelled"
Exit Sub
End If
End With
For i = 1 To fDialog.SelectedItems.Count
Selection.InsertFile fDialog.SelectedItems.Item(i)
Selection.InsertBreak Type:=wdPageBreak

Next i
End Sub

While in Word press ALT+F11 this brings up the VBA Editor. Afterwards expand Normal to see the Modul folder. If it does not exist click on Normal -> Insert -> Modul Paste the Macro and save.

Afterwards you can add a button with the macro to your toolbars.

How to make Microsoft Word citations hyperlinks

Short answer is "no."

It is precisely because the Reference page is automatically generated that this functionality is not available. (For the same reason that outline headers don't hyperlink back to the generated Table of Contents.) (Conceivably, I suppose, citations on the reference page could link back to where they are cited in the document, but of course this would be problematic due to the 1-n nature of citations.)

What is it that you are trying to accomplish? You realize, I'm sure, that you can edit the citations right on the page, right?

Best Answer

Related Solutions

MS Word 2007 – How to Merge Documents and Start Each on a New Page

How to make Microsoft Word citations hyperlinks

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