captionmicrosoft word
How can I include only part of an image caption in a table of figures in Microsoft Word?
For my dissertation I am writing long captions on all my figures. This makes my table of figures very awkward, as each entry covers multiple lines. How can I specify a part of the caption to be included in the table of figures?
I am using Word 2007 if that matters.
Your error is because the chapter numbers were not correctly assigned to begin with. You have to assign them correctly before you can begin captioning figures.
Assign chapter numbers using a 'multilevel list' along with a style. Word needs these to be correctly assigned to properly caption the figures. Go to Home > Multilevel List and assign a number to the chapter, and update its style to 'Heading 1'
When you right-click your image to caption it, click on 'Numbering' and check the option 'Include chapter number'. From the drop-down box make sure that the style 'Heading 1' is selected as shown below:
This gives a perfect caption for each image, as the following shows:
Alternatively, if you want to get better looking headings you can define your own format by going to Home > Multilevel list > Define new multilevel list. Define the number format and then customize the style (fonts, font sizes, paragraph and so on) for Heading 1.
Style Separators can be inserted into regular text and then cut and pasted into the text box, giving the same effect.
Best Answer
It turns out the solution to this problem in Word 2003 and later is to use something called “style separators”. Style separators are hidden characters that are functionally paragraph separators, but they don't cause a line break; like this:
They allow a paragraph — or rather, what appears to be a single paragraph — to have multiple paragraph styles. This is analogous to the way a “section break (continuous)” is a section separator that doesn't cause a page break, thus allowing a page to have multiple section formats.
Firstly, make sure you have enabled viewing hidden characters.
To insert a style separator in Word 2007 use the keystrokes Ctrl+Alt+Enter, or add the “Style separator” command to the Quick Access Toolbar from the “All Commands” set (or the “Commands Not in the Ribbon” set). When you insert a style separator, it will be added at the end of the paragraph in which the cursor is placed. Move it to the point at which you would like your caption to be split.
Or, in other words (or not?), at least in Word 2013 and 2016, “insert style separator” is a misnomer. This function (shortcut/button) simply changes the following paragraph marker (at the end of the current paragraph) from a standard paragraph mark into a style separator, thus joining two paragraphs into what looks like a single paragraph. The best way to work with this might be to type Enter where you want to break the paragraph, then click to the left of the new paragraph mark and use the shortcut.
Don't forget to select all (Ctrl+A) and then update field codes F9 to make sure your changes get propagated into the table of figures.