Word – How to automate ‘paste as JPEG’ for pasting pics in Word so as to reduce the entire document size

copy/pastemicrosoft word

I prepare documents in Word 2013. Each document runs into 100s of pages which includes over 50 pages of photographs in a table format. The table has three columns:

Sl.No…Photograph…Description

Each page will have about 3 photographs.

I re-size the original image into 320 x 480 pixels using ImageResizer (Microsoft powertoy). Doing so will reduce the size of the pic from 3 MB to about 100 KB.

When I copy + paste about 200 pics in the document, the file size would be anywhere from 10 MB to 50 MB. But if I then do cut + paste special + paste as JPEG for each pic, the file size is reduced to less than 5 MB.

Is there a way for me to copy a pic from a folder and directly paste as JPEG? Or even better, is there a way to batch edit all pics in a document so that all of them are pasted as jpeg at one go?

Any tip in this regard will be a huge help as I spend significant time and effort selecting each pic and paste special as jpeg.

Edit: I should mention that I am total novice when it comes to technical stuff. Can manage clicking a series of buttons etc but codes and other stuff are way over my head.

Best Answer

Have you tried the Compress pictures option under Picture tools - Format? In the dialog you can choose from different copression amounts, and there is a checkbox Apply only to this picture. Unchecking this, all of the images in your document will be compressed.
For images and more see this article ("Compress Pictures", almost on the bottom).

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