Excel – How do you format the date filter selection box for Excel Pivot Table

microsoft excelmicrosoft-excel-2013pivot table

I created a PivotTable in Excel 2013 and used a date value as a filter. When I want to filter by a range I have to select the individual days. The option looks like:

  • 1/1/2013
  • 1/2/2013
  • 1/3/2013

When I filter the date in the records table the date selection is much more intuitive:

[x]2013
-[ ]January
 -[ ]1
 -[ ]2
 -[ ]3

Is there anyway to get this format in the pivot table field date filter?

Best Answer

Nope. (Is this even an acceptable answer?)

You'll find that some "shared" functionalities between Tables and PivotTables aren't always identical - Custom Filters is another one.

But there's an alternative: you can create a few extra columns in your source records table to deal with that. You just have to fill them with a simple formula based on your date cells. That would be Year:

=YEAR(Date)

and Month,to your liking:

=MONTH(Date)                 ' shows 1 (January)
=TEXT(MONTH(Date), "mmm")    ' shows "Jan"
=TEXT(MONTH(Date), "mmmm")   ' shows "January"

You can then use those 2 fields in the "Report Filter" area of your PivotTable as a handy and quick access for filtering your dates.

Another huge benefit of adding these fields is that you can also use them for breaking down your PivotTables by year or month without having to mess with pivot groupings.

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