Sql-server – SQL Server : database free space vs data file free space

To summarize the answers here and to inject my own advice:

1: Blindly shrinking a data file is not the best route. Your data is your data and it is characterized by this size. Unless you are planning on deleting large chunks of data, shrinking is not going to do much of anything. As @billinkc pointed out, simply shrinking the file will not give you any sort of appreciable gain.

2: Running this is going to make your log file grow. Apparently you have your data and log on the same drive. I'd recommend against this for many reasons including space and IO contention.

3: You can certainly create a new data file and put that on a different volume. You could "archive" old data to free space in the current .mdf, or you could leave the current data file as-is and it would become an archive, of sorts.

4: I'm guessing that there are other things on this volume as well. I would move those things as quickly as I could in order to free up space.

If this is enterprise data, I'd push for more disk. This would allow you to separate your data and log files. Additionally, outside of just deleting data, you're going to need more disk to implement Brandon's suggestion anyway.

This doesn't really seem all that crazy, but note that some of the UI dialogs might not have completely up-to-date information (this is why we have things like DBCC UPDATEUSAGE), and rounding can also be involved in some of those calculations. Finally, the dialogs show you total space for the whole database, but unallocated space is only calculated for the data files, not the log.

Let's coalesce some things.

1. Database properties and shrink database show the same thing (not that you should ever be in the shrink database UI anyway!).
2. Database file properties show 17 + 75 = 92 which, with rounding before addition, is probably the same 91.31 in 1.
3. For space allocated, shrink for individual files show 16.38 + 74.94 = 91.32 - again, probably some rounding there, otherwise exactly matching 1.
4. For space available, shrink for individual files is the only place where I suspect a real discrepancy, and this is because the UI is inconsistent about where it gets its data, and some of these places are subject to the caching that necessitates DBCC UPDATEUSAGE.

Let me take a look at what these different dialogs run for my local copy of AdventureWorks2012 (with certain tables enlarged from this script).

EXEC sp_spaceused;

This returns (first resultset only):

database_size    unallocated space
-------------    -----------------
   1545.81 MB          6.67 MB

Essentially runs this, which - I've confirmed via trace - is roughly the same query executed from the database properties and database shrink dialogs (I've carved out the irrelevant parts from the stored procedure, and added an outer query to represent the math that SSMS does for display):

SELECT database_size = DbSize*8.0/1024 + LogSize*8.0/1024,
  [unallocated space] = (DbSize-SpaceUsed)*8.0/1024
FROM
(
  SELECT
    (SELECT SUM(CAST(df.size as float)) FROM sys.database_files AS df 
       WHERE df.type in ( 0, 2, 4 ) ) AS [DbSize],
    SUM(a.total_pages) AS [SpaceUsed],
    (SELECT SUM(CAST(df.size as float)) FROM sys.database_files AS df 
       WHERE df.type in (1, 3)) AS [LogSize]
  FROM sys.partitions p 
    join sys.allocation_units a on p.partition_id = a.container_id 
    left join sys.internal_tables it on p.object_id = it.object_id
) AS x;

This returns a match:

database_size    unallocated space
-------------    -----------------
    1545.8125             6.671875

These dialogs all show this information correctly. Database Properties dialog:

Shrink Database dialog:

The shrink file dialogs, on the other hand, run a slightly different query (again this is carved/adapted for convenience):

SELECT SUBSTRING(name, CHARINDEX('_',name)+1, 4), 
  [Currently allocated space] = size/1024.0, 
  [Available free space] = (Size-UsedSpace)/1024.0
FROM
(
  SELECT s.name, 
    CAST(FILEPROPERTY(s.name, 'SpaceUsed') AS float)*CONVERT(float,8) AS [UsedSpace],
    s.size * CONVERT(float,8) AS [Size]
  FROM sys.database_files AS s
  WHERE (s.type IN (0,1))
) AS x;

_{Note, too, that in addition to getting size data from a function instead of a DMV, the predicates have not been updated for new file types, like filestream/hekaton.}

Results:

        Currently allocated space    Available free space
----    -------------------------    --------------------
Data                         1517                  7.9375 -- wrong
Log                       28.8125               25.671875 -- wrong

The problem is the FILEPROPERTY() function, which is not guaranteed to be up to date (even after DBCC UPDATEUSAGE(0); is run; more below). This ends up with this misleading information on the dialogs:

Note, again, that 6.67 MB was never really accurate, since this is only measuring the total database size - the number of pages allocated, completely disregarding the log.

In all honesty, if you want accurate reporting of space used in the database, stop using the mickey mouse UIs which run all kinds of different queries to figure this out, and stop using the shrink file dialogs for retrieving information. These are clearly subject to stale data problems in certain cases. Run an actual query against a source you can trust. Here is what I prefer:

DECLARE @log_used DECIMAL(19,7);
CREATE TABLE #x(n SYSNAME, s DECIMAL(19,7), u DECIMAL(19,7), b BIT);
INSERT #x EXEC('DBCC SQLPERF(LogSpace);');
SELECT @log_used = u FROM #x WHERE n = DB_NAME();
DROP TABLE #x;

DECLARE @data_used DECIMAL(19,7);
SELECT @data_used = SUM(a.total_pages)*8/1024.0
FROM sys.partitions AS p 
INNER JOIN sys.allocation_units AS a 
ON p.[partition_id] = a.container_id;

;WITH x(t,s) AS
( 
  SELECT [type] = CASE 
    WHEN [type] IN (0,2,4) THEN 'data' ELSE 'log' END, 
    size*8/1024.0 FROM sys.database_files AS f
)
SELECT 
  file_type = t, 
  size = s,
  available = s-CASE t WHEN 'data' THEN @data_used ELSE @log_used END 
FROM x;

This query returns three numbers that should look very familiar, and one that should not:

file_type    size           available
---------    -----------    ----------
data         1517.000000     6.6718750
log            28.812500    17.9008512

Note that DBCC SQLPERF is also slightly prone to issues with space usage, for example after running:

DBCC UPDATEUSAGE(0);

The above query yields this instead:

file_type    size           available
---------    -----------    ----------
data         1517.000000     8.0781250
log            28.812500    17.8669481

sp_spaceused now yields matching numbers as well (1545.81 MB / 8.08 MB), even though - again - that is only the space available in the data file(s), and the database property and database shrink dialogs are "accurate" as well (but the shrink file dialogs are still way off - FILEPROPERTY() does not seem to be affected by UPDATEUSAGE at all):

Oh, and might as well show what Windows Explorer thinks of these files, so you can relate to the calculations made to determine MB:

How accurate this all needs to be, of course, depends on what you're going to do with the information.