Sql-server – Need to Send a formatted HTML Email via Database Mail in Sql Server 2008 R2

database-mailsql serversql-server-2008-r2

My requirement is to create the automated email as ( A formatted HTML Email via Database Mail) The basic requirement has been completed where when the Job is triggered it inserts the data into a Table and that information has been scheduled to be sent as an Email,but now the client has requested in this format.

Current Format that I have done

 PO Date:2014-11-26 PO ID:PO1 SAP Ref:0001106102 GRN:1067 DealerID:045 Dealer Name:ABC(Pvt)Ltd. 2 Status:New

Format Requested By Client in a table like format 

PO Date |PO ID| SAP Ref| GRN|DealerID|Dealer Name|Status

This is the SQL Query that I use to Insert the Data in to the Email_Table(_ERROR_MAIL) and this needs to be coveted according to the requirement 

IF EXISTS (SELECT * FROM sysobjects WHERE type = 'P' AND name = 'ImpCancelledGRN')
BEGIN
    DROP PROCEDURE [dbo].[ImpCancelledGRN]
END
GO


CREATE PROCEDURE [dbo].[ImpCancelledGRN] 
WITH ENCRYPTION
AS

SET NOCOUNT ON
BEGIN
BEGIN TRY
    -- Begin transaction
    BEGIN TRAN

            INSERT INTO _ERROR_MAIL(Recipients, Subject, CreationDate, IsNew, LastModifiedBy, Body)
            SELECT 'noreply-Email@Adress.com', 'SAP CANCELLED GRN', GETDATE(), 1, 'sapws',
                'PO Date:' + CONVERT(VARCHAR(10),P.Date,120) + 
                ' PO ID:' + P.ID + 
                ' SAP Ref:' + P.ID2 + 
                ' GRN:' + G.ID + 
                ' Dealer ID:' + D.ID + 
                ' Dealer Name:' + D.Name + 
                ' Status:' + CASE WHEN G.SubmittedDate IS NULL THEN 'New' ELSE 'Dealer Submitted' END
            FROM I_CancelledGRN I
                INNER JOIN TxnGRN G ON G.ID = I.ID
                INNER JOIN Distributor D ON D.UID = G.DistributorUID
                INNER JOIN POTxn P ON P.SiteUID = G.POTxn_SiteUID AND P.UID = G.POTxnUID
            WHERE IsCancelled IS NULL;

            UPDATE TxnGRN 
            SET ExpiryDate = GETDATE() 
                , SAPCancellationDate = I.Date
                , SAPCancelledBy = 'SAP'
                , IsCancelled = 1
            FROM I_CancelledGRN I
                INNER JOIN TxnGRN G ON G.ID = I.ID
            WHERE IsCancelled IS NULL;

    -- Commit transaction
    COMMIT TRAN 

END TRY
BEGIN CATCH
    -- Get error message, severity and satus information
    DECLARE @ErrorMessage NVARCHAR(4000), @ErrorSeverity INT, @ErrorState INT;
    SELECT @ErrorMessage = ERROR_MESSAGE(), @ErrorSeverity = ERROR_SEVERITY(),    @ErrorState = ERROR_STATE();
    -- Rollback transaction
    ROLLBACK TRAN;
    -- Log error message details
    INSERT INTO _ERROR_LOG(Module, SubModule, Text, Date)
    VALUES('SAP', '[ImpCancelledGRN]', @ErrorMessage, GETDATE());
    -- Raise error
    RAISERROR (@ErrorMessage, @ErrorSeverity, @ErrorState);
END CATCH
RETURN 0;   
END
SET NOCOUNT OFF
GO

Best Answer

Here how can you create HTML body part of your mail.

Step 1:

 DECLARE @Body NVARCHAR(MAX),
    @TableHead VARCHAR(1000),
    @TableTail VARCHAR(1000)



SET @TableTail = '</table></body></html>' ;
SET @TableHead = '<html><head>' + '<style>'
    + 'td {border: solid black;border-width: 1px;padding-left:5px;padding-right:5px;padding-top:1px;padding-bottom:1px;font: 11px arial} '
    + '</style>' + '</head>' + '<body>' + 'Report generated on : '
    + CONVERT(VARCHAR(50), GETDATE(), 106) 
    + ' <br> <table cellpadding=0 cellspacing=0 border=0>' 
    + '<tr> <td bgcolor=#E6E6FA><b>PO Date</b></td>'
    + '<td bgcolor=#E6E6FA><b>PO ID</b></td>'
    + '<td bgcolor=#E6E6FA><b>SAP Ref</b></td>'
    + '<td bgcolor=#E6E6FA><b>GRN</b></td>'
    + '<td bgcolor=#E6E6FA><b>DealerID</b></td>'
    + '<td bgcolor=#E6E6FA><b>Dealer Name</b></td>'
    + '<td bgcolor=#E6E6FA><b>Status</b></td></tr>' ;

SET @Body = ( SELECT    td = CONVERT(VARCHAR(10), P.Date, 120), '',
                        td = P.ID, '',
                        td = P.ID2, '',
                        td = G.ID, '',
                        td = D.ID,'',
                        td = D.Name,'',
                        td = CASE WHEN G.SubmittedDate IS NULL THEN 'New'
                                  ELSE 'Dealer Submitted'
                             END, ''
              FROM      I_CancelledGRN I
                        INNER JOIN TxnGRN G ON G.ID = I.ID
                        INNER JOIN Distributor D ON D.UID = G.DistributorUID
                        INNER JOIN POTxn P ON P.SiteUID = G.POTxn_SiteUID
                                              AND P.UID = G.POTxnUID
              WHERE IsCancelled IS NULL
            FOR   XML RAW('tr'),
                  ELEMENTS
            )



SELECT  @Body = @TableHead + ISNULL(@Body, '') + @TableTail

Step 2: create database email profile

Step 3: Send Email

EXEC sp_send_dbmail 
  @profile_name='DatabaseEmailProfile',
  @copy_recipients ='aasc@stackexchange.com',
  @recipients='aa.sc@outlook.com',
  @subject='Query Result',
  @body=@Body ,
  @body_format = 'HTML' ;
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