I am looking at some Word files last edited by a former assistant. With "showing all non-printing characters" off, it looks ok other than some strange font changes. Turning on "showing all non-printing characters" shows formatting that makes it look right but it is clearly not the formatting typed in by a person. An example – The original document had line numbering every five lines. This version seems like it has line numbering but they are just characters. It has a section break just before each 5th line. To make a modest sized edit I am exporting it all as text and starting over putting in the formatting. Any idea how this could happen? Might this have come from OCRing a PDF? Any magic way to correct it?
Word format change
ms office
Related Solutions
Word 2011: Keyboard shortcuts for accepting/rejecting a tracked change AND moving to the next change
This is actually quite easy to do, once you know where to look. (Unfortunately for me I didn't know about this until my thesis was done. Not that I'm bitter or anything.)
1) In MSWord, go to the Tools Menu and then choose "Customize Keyboard"
2) Under "Categories" choose "All Commands" and then look for "AcceptChangesAndAdvance". Select it, then click in the box next to "Press new keyboard shortcut" as shown here:
3) Enter an unused keyboard combination (I chose ⌘ + ⌥ + Y for "Yes I want this change"). Note that the "Assign" button is now activated. Use it. Then click "OK".
That should be all you need to do.
I just tried this out – The following happened.
WRONGE way: Open a new document in Pages, File -> Export To (Word..) -> Advanced Options -> Choose .docx format. LibreOffice crashes everytime I try to open the file.
RIGHT way: Open a new document in Pages, File -> Export To (Word..) -> Advanced Options -> Choose .doc format. Then it opens fine in LibreOffice.
NOTE: This was tested in Pages version 5.0
PS: Didnt see the post before me. Sorry about that.
PPS: It seems you are trying to open a specific format, but the problem is really the way you export it in the first place. Please write if you can't export in .doc format.
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Best Answer
Yes, that sort of formatting sounds like what can happen when your OCR software is set to interpret what it has scanned, when in fact you really just need the plain text for applying styles.
A long time ago on a Windows system, we had to recover an electronic document from the sole remaining printed copy that we had. The software had a marquee feature, where it would:
The thing about copying to the clipboard, if you clicked the button, then some interpreting took place that introduced passable formatting, but you no longer had plain text.
However, in step (3), if you drag-selected the text within the paragraph field and manually copied to clipboard, then you'd get plain text, for which to was easier to assign styles.
With respect to Mac software, try a demo for the latest Adobe Acrobat, and see if it can do a decent job doing OCR on a screenshot/scan of those Word files.