Outlook for Mac – archive single email with a keyboard shortcut

emailms office

In Thunderbird I can press the "A" key and archive the highlighted email to a folder named after the current year. In Outlook I've seen various ways to move to a folder via a keyboard shortcut and then select the folder to move to (a two step process); I could not find a way to move an email to a particular folder with a single keyboard shortcut.

Is there a way a to move an email to a designated folder with a single keyboard shortcut in Outlook 2016 for Mac?

Note: I had previously asked this question at personal productivity but my question was deemed "too specific".

Best Answer

Can be done via `Keyboard Shortcuts` under `System Preferences`

Manually move the email once to the folder that you want, say Archives by right-clicking the email and choose it or using Shift Cmd M. After that Archives will start showing as one of the options when you try to another move email.

Once you’ve moved the message the folder becomes a recent item under the Move menu button in Outlook and a keyboard shortcut can now be assigned to it.

Open Keyboard Shortcuts under System Preferences and assign your favourite keyboard shortcut e.g. Control-Option-A to move messages to this folder (Archives).

Related Solutions

Way to assign a keyboard shortcut Outlook 2011 to move email to a specified folder

By default there isn't a shortcut to move an email to a specific folder. You can use SHIFT+⌘+M to choose the folder.

However, you can create an Applescript and then map that to a shortcut through System Preferences > Keyboard. Here is a sample script that will move emails to a folder named Processed (here is the original source if you would like to learn more).

You can save the file wherever you'd like, but the default Outlook scripts are saved in:

 ~/Documents/Microsoft User Data/Outlook Script Menu Items/

Note: as of Office 11 SP2, this location has been changed to:

 ~/Library/Application\ Support/Microsoft/Office/Outlook\ Script\ Menu\ Items/

To create the shortcut, open up the Keyboard Shortcuts panel, and under Application Shortcuts hit +. It will give you a list of applications to choose from (Outlook 2011), and then for the menu title make sure you choose the name of the name of the script as it appears in the menu.

Outlook for Mac – Missing ribbons

To add the Ribbon on/off to your Tool bar right click on it and select "Customize Toolbar".

In the new window, drag the Ribbon to your Tool bar.

ribbon

The ribbon you are showing is already the standard version on MS Outlook 2011.

It can not be further customized, unlike the other MS office products.

Best Answer

Can be done via Keyboard Shortcuts under System Preferences

Related Solutions

Way to assign a keyboard shortcut Outlook 2011 to move email to a specified folder

Outlook for Mac – Missing ribbons

Related Question

Can be done via `Keyboard Shortcuts` under `System Preferences`