I am a network administrator and have come across a problem regarding MS Outlook for MAC. The user has their own account already added to their outlook. They have requested that a group mailbox could be added. I set it up in exchange gave the appropriate permissions, then added the mailbox in the user's outlook. It worked fine, they can send with the alias that was created. The only problem is, when they send from the alias (Lets call it design@domain.com) It shows up in their personal (user@domain.com) sent items folder. Is there a way to change it so that it shows up in the design@domain.com's sent items folder?
MacOS – How to use different mailboxes (sent folder) in Outlook for Mac
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Related Solutions
Have you tried selecting the folder in the folder list and then using the menu entry "Use This Mailbox For -> Sent" in the Mailbox menu?
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That should do exactly what you want.
Without some sort of mailing list software, I'm not sure you'll really get the functionality you want.
As a workaround I would try setting up a custom tag, using an existing unused field, or something in Notes, and then creating a Smart Ground around that.
For example, all the contacts you want in your group, put 'mailing list' into their notes. Then create a SmartGroup to show those contacts.
Send the contacts to your friend, and they can import and merge the data. If they setup the same smart group, you should have the same contacts, with the same info, in that group.
The other option would be to stop her importing anything, and just use a Shared Addressbook, and maintain everything there. Google, Exchange, LDAP etc will let you use a remote address book, that isn't automatically synced to your local address book, but all contacts are accessibly, so you can both use that. In the groups page of the address book you'll see your local contacts, and remote contacts as distinct lists. Then, you'll just know to send to everyone in that shared address book.
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Best Answer
On the client-side, no.
On the server-side, there are updates to Exchange 2007 and Exchange 2010 that address this.
If there is some reason that you can't update your Exchange server, then you could get around this on the client-side with a bit of work. If the senders BCC the design@domain.com address when sending mail from that account, you could have a server-side rule on design@domain.com which automatically moves mail that is BCCed to design@domain.com to the Sent Items folder. This isn't by any means a perfect solution, but it might work until you can update your Exchange server.